Creating custom labels for equipment and assets can feel complicated if you’re unfamiliar with the terms involved.
From understanding die-cut labels to choosing the right material, this guide will help clarify the basics so you can design labels that meet your exact needs.
Whether you’re ordering equipment labels for inventory or custom shapes for branding, knowing these terms will help you make better choices for your labels.
Basic Label Terms
Label
A label is any piece of material, like paper, vinyl, or polyester, with printed information, typically attached to an item to identify, track, or brand it. Labels are used across industries for different purposes, including asset tracking, equipment identification, and product safety information.
Label Material
Choosing the right label material is essential for durability and functionality. Here’s a breakdown of the most common types:
- Paper: Best for temporary indoor use, such as labeling files or packaging that won’t be exposed to moisture or heavy wear.
- Vinyl: A flexible, durable option that works well for both indoor and outdoor applications. Vinyl labels are often used on equipment and machinery because they resist moisture and UV exposure.
- Polyester: Known for its strength and resistance to heat, chemicals, and abrasion. Polyester is an excellent choice for long-lasting, durable labels in harsh environments.
- Aluminum Foil: Ideal for heavy-duty applications, aluminum foil labels are durable and resistant to heat, chemicals, and wear. These are often used on industrial equipment for permanent labeling.
Selecting the right material ensures that your labels will withstand their intended environment and maintain readability over time.
Printing Surface
The printing surface is the part of the label where text and images are printed. This surface should be smooth and compatible with high-resolution printing (like 300 dpi) to ensure clear and legible text and graphics. The printing quality directly affects readability, so choosing the right surface is essential for effective labeling.
Types of Labels and Cuts
Die-Cut Labels
Die-cut labels are labels cut into a custom shape using a metal die. This allows for unique shapes beyond standard circles or rectangles, which can help a label stand out. Die-cut labels are perfect for custom-shaped logos or specialized equipment labels where a precise fit is required.
Roll Labels
Roll labels come on a continuous roll, making them easy to apply quickly, especially in high-volume applications. Roll labels are convenient for labeling machines and large quantities, as they allow for rapid application. Custom die-cut roll labels are also available, combining the benefits of custom shapes with efficient handling.
Equipment Labels
These are labels specifically designed for machinery, tools, and other valuable assets. Equipment labels often feature durable materials and strong adhesives, ensuring they stay in place even under harsh conditions. They’re commonly used in industrial settings for inventory tracking, maintenance schedules, and safety instructions.
Adhesive and Bonding Terms
Adhesive
The adhesive is what makes the label stick to a surface. Different types of adhesives are available depending on your needs:
- Permanent Adhesive: Designed to create a strong, long-lasting bond. This is ideal for labels that need to stay in place for the life of the product or equipment.
- Removable Adhesive: Allows labels to be removed without leaving residue, which is helpful for temporary applications.
- High-Tack Adhesive: A strong adhesive for rough or textured surfaces, often used on outdoor equipment or heavy machinery.
Bond Strength
Bond strength refers to how securely the adhesive attaches the label to a surface. Strong bond strength is important for labels on equipment that will be exposed to environmental factors like heat, moisture, or frequent handling.
Edge Lift
Edge lift occurs when the edges of a label start to peel away from the surface. This can happen if the adhesive isn’t strong enough or if the label is exposed to challenging conditions. To avoid edge lift, choose a durable adhesive and ensure the application surface is clean and dry.
Release Liner
The release liner is the backing paper or film that protects the adhesive before application. It’s removed right before the label is applied. The release liner keeps the adhesive sticky and ready for use.
Adhesive Residue
Adhesive residue is the sticky material left behind when a label is removed. Some adhesives are designed to leave no residue, which is ideal for temporary labeling, while others may leave a residue for tamper-evident purposes.
Coatings and Finishes
Matte Coating
A matte coating gives the label a soft, non-reflective finish. This is ideal for labels that need to be easily readable without glare, such as safety instructions on equipment.
Gloss Coating
A gloss coating adds shine and depth to colors, making labels look vibrant and eye-catching. This finish is often used on branding labels but may not be ideal for equipment labels where readability is more important than aesthetics.
UV Protection Coating
For labels exposed to sunlight, a UV protection coating can help prevent fading. This is especially useful for outdoor equipment labels that need to stay legible over time.
Label Material, Shape, Size, and Ordering Process
When ordering custom labels, it’s important to make a few key decisions upfront. Here’s an outline of the typical ordering process:
- Choose Your Material: Decide on a material based on the label’s intended use and environment. Options like vinyl and polyester are good for durability, while paper works well for temporary needs.
- Select Size and Shape: Choose a standard size or go with a custom die-cut shape if you need something unique. For example, equipment labels often benefit from custom shapes that fit machinery parts exactly.
- Determine Quantity: Order the quantity based on your usage needs. Roll labels are efficient for high-volume orders, while individual labels may suit smaller runs.
- Upload Your Artwork: Provide the design, logo, or text you want on the label. Most label providers accept various file formats for artwork uploads.
- Choose Proof Options: Many providers offer digital proofs to review your label design before printing. This allows you to check for any errors and approve the layout.
Following this process helps ensure that your labels are made to your exact specifications, reducing the chance of errors or misprints.
Ready to Create Your Custom Equipment Labels?
Understanding label terminology helps you make the best choices for your needs. From selecting the right material to customizing the size and shape, every detail matters in creating effective, durable labels.
Follow the steps above to order industrial and equipment labels that meet your specifications, and don’t forget to request a proof to ensure everything looks perfect.
Label Terminology FAQs
A die-cut label is cut into a custom shape using a die, allowing for unique designs beyond standard squares or rectangles. This is ideal for equipment labels that need a specific fit.
The strength of the adhesive determines how well the label sticks to the surface. Stronger adhesives are recommended for labels that need to last in challenging environments, such as industrial or outdoor equipment.
Matte coatings reduce glare, making labels easier to read under bright lights or in outdoor settings. This finish is ideal for instructional labels that require quick readability.
